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HR Document Security: How to Secure Personnel Files

Colin Graf | Sunday, November 01, 2015

HR Document Security: How to Secure Personnel FilesHR Directors are under enough pressure to help ensure that employees are happy and productive. The last thing they need to worry about is secure access to employee files. Here's how this aspect of their job can be made a whole lot easier.

Cloud Document Management

Cloud document management software is the first step for enabling truly secure, electronic document storage. Once employee files are scanned and indexed, access rights and retention scheduling are applied to each document to ensure that only the appropriate personnel can view them. Cloud document management can also keep I-9s separate from the standard employee file, and so that sensitive information from all files (medical, salaries, etc.) is not accessible from unauthorized internal personnel. An additional benefit is that external auditors can be given access to your system so they can conduct a "self-service" audit, which typically takes a fraction of the time.

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