Tag: cloud document management software

Why Your Business Continuity Plan Needs Document Scanning

Why Your Business Continuity Plan Needs Document Scanning

Every day it seems the evening news brings word of a fresh and unexpected disaster. A huge hurricane making landfall, raging wildfires, storms bringing major rivers up over their banks, or a surprise earthquake decimating an unsuspecting municipality. Have you thought about how an unforeseen catastrophe might affect your business? Even something as random as…

Avoid Accidentally Deleting Files with Document Management

Avoid Accidentally Deleting Files with Document Management

Have you ever deleted a document or folder on your desktop without meaning to? We all have, and it’s not usually a problem because you can quickly retrieve and recover files from your computer’s recycle bin. What about accidentally deleting files or folders on a shared drive? Shared drives do not usually have a recycle…

Active vs. Archival Document Management

Active vs. Archival Document Management

Organizations seeking improved control, efficiency and profitability of their paper-based business processes often have their documents scanned and utilize document management software for centralized file storage, access, search and retrieval. While this can add great value, even more value can be realized from processing your active documents with workflow automation and document management software. Why…

Document Management Improves Record Retention for Your HR Department

Document Management Improves Record Retention for Your HR Department

Keeping paper-based employee records is expensive for any company. According to McKinsey, companies that undergo a digital transformation and digitize their business processes are 20-50% more likely to generate economic gains. Storage means square feet, and though a few documents may not seem like much at the beginning, they quickly add up. Human resource departments…

How to Improve Contract Management with Document Management

How to Improve Contract Management with Document Management

From initiation through renewal, contract management presents administrative challenges to just about any organization. Add the remote work trend into the mix and both your clients and staff members have to find new methods for file sharing regardless of where people are physically working. For instance, when negotiating a contract, do you know if your…

How Workflow Automation Supports Business Process Improvement
4 Reasons to Scan Your Documents in Long-Term Storage
I-9 Forms & Document Management: How to Ensure Compliance, Avoid Fines

I-9 Forms & Document Management: How to Ensure Compliance, Avoid Fines

Employment verification audits have risen dramatically over the past three years. According to Sol Schwartz & Associates in 2018 alone, audits of I-9 forms quadrupled to nearly 6,000 employers being audited. This resulted in criminal arrests increasing 460% and administrative arrests escalated 787%. The increase in audits, fines and arrests highlights the need for every…

Document Management Software Takes On the Shared Drive

Document Management Software Takes On the Shared Drive

When offices shut down due to the pandemic, just about every organization quickly scrambled to create a shared drive to store a variety of business documents. While the price for shared drives may be attractive, they can be difficult to administer and information security is seldom a priority, which introduces significant risk to any organization….

Document Management Trends to Watch in 2021

2021 trends in document management software focus on accessibility, efficiency, and automation, enabling companies to adapt to the age of remote work amid the ongoing COVID-19 pandemic. Remote work was becoming more popular before COVID-19 brought it to center stage, but there’s no denying that it surged when the pandemic hit. According to Statista’s remote…