UKG Premier Technology Partner

Digitize Your HR Documents & Maximize the Value of UKG Document Manager

Fully leverage the functionality of UKG Document Manager, faster. Whether you’re already using UKG’s trusted platform or plan to implement it, MetaSource can digitize your employee files and upload them directly to the system for easy access.

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26M+

Pages of employee files digitized for UKG clients

13M+

Documents uploaded to UKG Document Manager

12+

Years as UKG’s National Scanning Partner

Why UKG Refers Their Customers to MetaSource

Improving File Access & Enhancing Efficiency

Getting your records into UKG Document Manager shouldn’t slow your department down. MetaSource ensures that it doesn’t. We handle the entire digitization and upload process, so your HR team has immediate, secure access to every employee file.

Deep UKG Platform Knowledge

With over a decade of experience integrating with UKG, you get a team that understands how to structure and manage HR information for long-term performance.

Commitment to Data Protection

Rest assured that your data is secure throughout the entire process. MetaSource maintains SOC 2 Type 2 certified and HIPAA and GDPR compliant facilities.

A Single Point of Contact from Start to Finish

Get a dedicated client services manager who will build your project plan, manage your timeline, and answer any questions you may have when you have them.

Ability to Convert Any Format

Ensure both your paper and digital HR documents, including PDFs on shared drives, are converted into the proper format and uploaded into UKG Document Manager.

“MetaSource consistently provides exemplary service to our customers.

Their scanning and indexing expertise is critical for our clients with paper files that need to be digitized and integrated into UKG’s human resources service delivery platform. They are a trusted and dependable partner and are excellent at helping our clients go paperless.”

UKG

“From the beginning, MetaSource offered an outstanding customer service experience.

The team made the experience seamless to get everything set up the way we needed, and the hundreds of thousands of images scanned and uploaded to UKG.”

MetaSource & UKG Client

How It Works

A Proven Document Scanning Process

Digitizing your HR documents and gaining access to them via UKG Document Manager is simple with MetaSource.

1. MetaSource preps and scans your employee files.

2. We capture and validate the data.

3. We upload your files and data into UKG Document Manager.

4. You gain seamless access to your records.

Two people sit at a desk in an office, looking at a tablet together. Papers, a laptop, and glasses of water are on the table.

Ready to Get More from UKG Document Manager?

Tell us about your employee records and we’ll build a plan that fits your timeline and budget, so we can get your files into your system for fast, easy access.

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The MetaSource & UKG Partnership

UKG’s HR Document Scanning Partner Since 2013

MetaSource has been the U.S. national scanning partner for the conversion and uploading of employee files into UKG Document Manager (formerly part of the Ultimate Software and PeopleDoc HR platforms) for over a dozen years.

Organizations have relied on MetaSource to modernize how critical, document-intensive business processes are executed and governed for more than 30 years. Our key capabilities include document scanning, indexing/tagging, workflow automation software, outsourced digital mailrooms, and cloud document management software, and they’re all applied to improve access, control, and compliance within systems like UKG.

UKG Premier Partner

UKG Premier Technology Partner

After a rigorous review of functionality, reliability, and customer fit, UKG designated MetaSource as a Premier Technology Partner for document management. Read our news post to learn how the recognition validates our approach to HR document scanning.

Read the News Post

Additional Services

More Ways to Streamline Your Business Processes

Discover tailored solutions that can help you further optimize file access, security, compliance management, and efficiency.

Document Scanning

Digitize all your organization’s critical documents, not just HR records.

Digital Mailroom

Replace manual, paper-based mail handling with an automated, secure process.

Workflow Automation

Reduce manual tasks by up to 90%, shorten cycle times, and eliminate costly errors.

Frequently Asked Questions

We do more than just convert paper into digital images; we can help you upload digital documents from share drives or other legacy systems so you can transition faster and easier to UKG Document Manager.

We scan all types, sizes, and volumes of documents, including employee files, accounts payable files, general business documents, medical records, bound books, lab books, and oversized and long documents.

Our production facilities are designed for high volume and quick turnaround document scanning jobs. Many of our HR conversion projects are hundreds of thousands of pages coming in from multiple locations.

Turnaround time is dependent upon the quantity of work, job specifications, and our facility production schedule. We work with you to ensure your turnaround needs are met.

We can create an ongoing pickup schedule with you for smaller shipments, so scanning can be done on a rotating basis.

Your documents are digitized at our SOC 2 Type 2 certified production facilities located across the United States.

We ask that you pack your documents in standard bankers boxes (10” x 12” x 16”). If needed, we can ship boxes to you. We provide a short guide with detailed packing instructions to ensure documents are transported safely. We partner with FedEx and recommend their Freight Box Service.

The person simply requests the document(s) from their MetaSource project manager, and we will securely transfer the document(s) within a short period of time.

Our pricing is based on volume and the complexity of the required archive plan.

On average, a vertical filing cabinet drawer holds 3,000 to 5,000 pages. A standard bankers box (10” x 12” x 16”) holds up to 2,500 pages. Multiply the number of file drawers and boxes you have to get your estimated number of documents.

Quality control processes are built into our production process from the moment your documents arrive in our facilities to final delivery of your digitized documents and data.

We use proprietary tracking software to track the status and location of every job. Detailed job specifications are signed by our clients before we start any job. Best-in-class scanners deliver high quality images (many times better than the original) and prevent double feeds. Our skilled scanning technicians conduct visual quality control checks during the scanning process and quality control technicians check scanned images for completeness and accuracy. Our project managers run final data and images through steps to ensure accuracy, data integrity, and completeness.

We built a custom upload utility using APIs so we can securely upload directly to Document Manager.

We store your scanned boxes in our facility at no charge for 60 days after delivery of your data and images. After that, we can securely shred the documents and provide you with a certificate of destruction, return them, or ship them to a long-term records storage facility. Most of our clients have their documents shredded.

Call us at (888) 634-7684, email us at marketing@metasource.com, or fill out a form.

Two men in business attire sit at a table with a laptop, coffee cups, and documents, engaged in a serious conversation in a modern office setting.

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Gain Access to Your HR Files in UKG Document Manager Today

Let’s chat about how MetaSource can help you maximize the value of your system and improve efficiency, security, and compliance as a result.

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