HR departments need to process a seemingly endless stream of employee documents and information from recruiting, onboarding, benefits enrollment, expense reporting, employee reviews, credentialing, drug testing, time off requests, off-boarding, and more.
Streamlining the capture, processing and retrieval of these employee files may seem like a daunting task but doesn’t have to be if you have the right document combination of technology.
5 Steps to HR Automation
E-forms help you capture employee information with less data entry and mistakes. Workflow automation software streamlines the capture, review and approval process, often as a module of document management software.
Document management helps ensure version control, authorized access down to the document level (helping to comply with HIPAA), and automates retention scheduling. Many HR directors like document management software in the cloud so they do not need to rely on IT support and can connect remotely without VPN. Document management also integrates with your HR system so that you can search and retrieve documents directly from your HCM, HRM or HRMS.
Our backfile scanning service ensures that all of your legacy employee files that need to be retained are digitized and instantly searchable within document management software, which also allows you to reclaim space from filing cabinets and eliminate offsite document storage costs.
Convert paper-based employee records and other human resource documents into electronic files, store them securely, and retrieve and share them easily.
Quickly capture job applicant, employee information and PTO requests directly into your HR system, eliminating manual data entry.
Automatically route, approve, and track applications, employee reviews, benefit requests and more, increasing productivity and accountability.
Securely store and control access to I-9s, W2s, medical records, and other sensitive documents with in-house or cloud-based document management software.
Instantly search and retrieve all employee files from directly within your HCM, HRM or HRMS software application and never lose a file again.