Manual invoice processing is inefficient and error prone, putting you at risk of lost invoices, late payments, strained vendor relationships, and other unnecessary problems. This is where accounts payable automation comes into play.
With the right AP automation solution, you can streamline invoice processing – from invoice receipt through routing to the appropriate members of your team.
The Benefits of Invoice Processing Automation
Finding the Right AP Automation Solution for Your Organization
MetaSource understands that every organization is different, and every AP department has different needs. That’s why we offer multiple accounts payable automation solutions.
If you want to achieve a truly touchless invoice process, our outsourced AP solution is for you. We handle the entire process, leveraging our advanced digital mailroom, data capture technology, and unmatched experience. As a SOC 2 Type 2, HIPAA, and PCI-DSS compliant company, our processes are audited annually by a third party, ensuring service quality and invoice security.
Here’s how it works:
- Receipt: Your emailed invoices are sent to an automated inbox managed by MetaSource. Any physical invoices that you receive are picked up from your office or sent directly to a P.O. box where our experts will pick them up.
- Preparation and Scanning: Your incoming paper invoices are opened and prepared to be digitized. Documents are scanned on high-speed, high-volume production scanners.
- Processing: Invoices received via email, whether they’re an attachment or included in the email body, are stripped from email messages, separated into individual files if necessary, and converted into the right file format for processing.
- Data Capture: Your invoices are indexed, and data is captured and validated.
- Zero-Touch Processing: The invoices undergo automated 2-way or 3-way matching. Afterward, they are loaded directly into our AP automation platform or your enterprise resource planning (ERP) system for approval and payment.
We can integrate with several systems, including:
- Oracle PeopleSoft
- Microsoft Dynamics GP, AX, SL and NAV
- Sage MAS 90, 100, 500 and X3
Want to maintain more control over your data while still reducing manual tasks and streamlining the AP process? Then, our in-house solution is your best option.
You receive advanced technology to help your accounts payable team handle invoice processing more efficiently on its own. You can empower your team by providing them with the software they need to reduce data entry and the errors that accompany it.
Ready to Automate Your Accounts Payable Process?
Choose a partner with the technology and expertise required to succeed. MetaSource has over 30 years of experience and is a SOC 2 Type 2, HIPAA, and PCI-DSS compliant company. We’ve helped several clients in a variety of industries streamline invoice processing:
Denihan Hospitality Group
With outcomes like improved expense reporting and simplified audit preparation, the organization’s AP process is now streamlined.
The company achieved $120,000 in savings during the first year by eliminating stop-payment fees and capturing early payment discounts. AP department productivity increased by 25%.
Major Medical Center
Over 30,000 invoices are processed monthly with 99% data entry accuracy. Not to mention, the medical center reduced time-to-pay to just 24-48 hours.
AP clerks went from data entry to data validation, cutting down the process from 21 days to just 3.