As work models continue to evolve, ensuring your team is able to access company documents securely is more crucial than ever, especially when it comes to HR files, insurance claims, invoices, and other documents containing sensitive information.
MetaSource helps businesses simultaneously improve accessibility, enhance data security, ensure compliance, improve audit preparedness, and mitigate risk through solutions like document scanning services, document management software, and digital mailrooms.
MetaSource helps organizations meet a wide variety of regulatory requirements, including those of the Sarbanes Oxley, Federal Rules of Civil Procedure (FRCP), Gramm-Leach-Bliley Act (GLBA), California Consumer Privacy Act (CCPA), and New York SHIELD Act. We take precautions in our document conversion facilities to effectively protect business-critical files – from disaster recovery plans to hourly data backups to 24/7 facility monitoring to advanced cloud security. MetaSource is also audited to the standards of:
MetaSource complies with HIPAA, which requires healthcare providers, organizations, and their business associates to ensure the privacy and security of scanned and stored documents that contain personal health information (PHI).
This annual third-party audit ensures that MetaSource meets the requirements for security, confidentiality, and availability of documents and data while in our processing facilities.
MetaSource is a GDPR compliant digital transformation solution company. This means clients get to determine what happens with their data that’s been collected and stored.
As a PCI DSS compliant organization, MetaSource maintains a secure environment for accepting, processing, storing, and transmitting credit card information.
MetaSource is a trusted government modernization partner dedicated to protecting our public sector clients’ data, including sensitive criminal justice information. We have security controls in place to ensure CJIS Security Policy compliance.
Whether you’re looking to optimize processes throughout your entire organization or a single department, utilizing solutions like business process outsourcing (BPO), document management software, and workflow automation can help you achieve your goals and improve document security in a number of ways:
MetaSource’s document management and workflow automation solutions provide secure access, automated retention scheduling, and instant search and retrieval, making ensuring compliance easier than ever.
When all your files are digitized, you won’t have to scramble to find key documents when you’re being audited. They’ll all be organized and ready for immediate retrieval. Document management software even provides auditor self-service functionality.
Automating processes and outsourcing to trusted experts mitigates the risk of fraud. By leveraging an outsourced mailroom, you control who receives and reviews your incoming documents based on your business rules.
If your documents are digitized by MetaSource, all images are encrypted while at rest and during data transmission to ensure your information is secure every step of the way.
With over 30 years of experience, MetaSource has the trusted solutions required to help you simultaneously optimize your processes and keep your critical business data secure. Want proof? Contact us to speak to an expert or download our case study to learn how we helped one organization improve document security and data protection to better prepare for audits and ensure compliance.
Discover how Visiting Nurse Service of New York CHOICE Health Plans enhanced document security to ensure compliance.
Whitepaper
Digital transformation is the change associated with the application of digital technology, but it’s also a process that can look different for every organization, and for every department. The purpose of this whitepaper is to shed light on simple ways to ensure that your path to digital transformation is cost-effective, scalable and achieved at the right pace for your organization.