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Digital Mailroom Solutions

Get Started Video Overview

Organizations are struggling to effectively enable remote work, overcome staffing challenges, and meet customer expectations…and inefficient, physical mailrooms intensify these issues.

The right digital mailroom solution, on the other hand, can eliminate them.

Digitize, Automate & Transform Your Mailroom

MetaSource’s mailroom outsourcing solution was built to provide a new, modern way of handling incoming documents. It can help you not only digitize your mail and automate document delivery but completely transform the way mail is handled throughout your organization.

How Mailroom Outsourcing Works

When you outsource your mailroom to MetaSource, we receive all your incoming files at one of our secure document scanning facilities or pick them up at your location. We then handle everything from opening and sorting your mail, to digitizing and indexing it using document scanning and capture technology, to electronically distributing it to your employees.

Five orange and white horizontal circle icons - receive mail, prep and scan, data capture, workflow, zero touch processing - showing the process for automating mailroom Five orange and white vertical circle icons - receive mail, prep and scan, data capture, workflow, zero touch processing - showing the process for automating mailroom

We can even monitor your incoming emails, extract any attachments and embedded files, and format them for automated processing.

Get a Quote Today

Benefits that Span Your Entire Organization

MetaSource’s mailroom automation solution delivers organization-wide benefits, such as:

  • Eliminate manual tasks
  • Enable remote work
  • Save time
  • Reduce costs
  • Ensure business continuity
  • Strengthen document security
  • Save storage space
  • Improve customer service
  • Boost productivity
  • Ensure compliance

How You Can Use a Digital Mailroom

When it comes to mailroom automation use cases, the possibilities are endless. The right solution makes it easy to manage all kinds of incoming documents, such as:

  • Invoices
  • Purchase orders
  • Claims
  • Membership, credit, and loyalty program applications
  • Employment applications
  • Grievance and appeals communications
  • Legal documents
  • Mortgage trailing documents
  • Surveys

Many companies use digital mailroom services to streamline invoice processing. MetaSource can securely manage and process your physical and electronic invoices, saving your employees time and reducing labor costs.

Another popular application is claims processing. Insurance companies outsource their mailrooms to expedite this time-sensitive task and, in turn, increase productivity, enable remote work, and improve customer service.

Real Businesses, Real Results with MetaSource

EōS Fitness

  • 25% more productive AP department
  • 30-40% lower invoice error rate
  • $50,000 saved in stop-payment fees
Learn More

Medical Center

  • 30,000 monthly invoices processed with 99% data entry accuracy
  • Reduced time-to-pay to 24-48 hours
Learn More

VNSNY CHOICE

  • $6,000 in reduced annual storage costs
  • 40,000 member forms processed in under 24 hours
Learn More

Contact us to learn more about digital mailroom solutions

Solutions

Whitepaper

How Happy Are You With Your Digital Transformation Process?

Digital transformation is the change associated with the application of digital technology, but it’s also a process that can look different for every organization, and for every department. The purpose of this whitepaper is to shed light on simple ways to ensure that your path to digital transformation is cost-effective, scalable and achieved at the right pace for your organization.

Download Now

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