Document Scanning Services
Digitize, Secure & Centralize Essential Information
Increase efficiency, minimize compliance risk, and reduce storage costs with reliable business document scanning services from MetaSource.
Accuracy guaranteed
Documents digitized annually
Images captured annually
Benefits of Document Digitization Services
High-Volume, Quick Turnaround Document Scanning
Document scanning is the foundation for organization-wide transformation.
Convert physical documents of any size and existing online files into proper digital formats that can be processed, securely accessed, and managed on your computer or mobile device.
Lower Operational & Storage Costs
Eliminate file cabinets and associated storage fees by digitizing your records and storing them in a secure, centralized repository.
Access Critical Records Faster
Retrieve digital files in seconds from any location or device with search and permission-based access controls.
Improve Compliance
Ensure adherence to industry regulations with fully compliant document scanning processes that make meeting retention requirements easy.
Extend Value Across Your Business
Convert, scan, process, and digitally manage all of your business documents to build a foundation for more efficient workflows.
Protect Against Damage & Theft
Eliminate the risk of losing valuable business information to natural disasters or theft, ensuring business continuity.
Built for Every Industry & Document Type
MetaSource designs secure, scalable scanning programs to fit your compliance, IT, and operational requirements.
- Backfile and legacy document conversion
- Employee record digitization
- Incoming mail scanning and routing
- Court record digitization
- Medical records scanning
- Mortgage trailing document services
- Book and bound-volume scanning
- Large format drawings and plans
- Microfilm and microfiche digitization
When we get a call from the client, it’s not just the pleasure of solving their issue then and there (they expect it to take a few days), but we don’t have to hang up the phone and have a whole series of tasks we have to do, saving each employee 15-20 minutes per request at least a few times a day, across our client-facing employees.”
COO & Executive VP, TitleVest
Outsourced Document Scanning: A Four Step Process
Digitize your business documents efficiently and securely with a reliable process, local pickup and delivery options, and enterprise-grade scanning technology backed by 30+ years of experience.
Step 1: Document Receipt & Prep
MetaSource receives your documents and preps them for digitization at SOC 2 Type 2 scanning facilities located across the United States.
Step 2: Document Scanning & Data Capture
Your files are scanned and data is captured using advanced capture technology.
Step 3: Quality Control Checks
Our skilled scanning and QC technicians perform robust quality control checks to ensure accuracy throughout the entire scanning process.
Step 4: Document Delivery
We store your digital documents in your system of choice, such as a secure document management platform, making them easily accessible whenever you need them.
Bring Stability & Searchability to Your Records
Increase turnaround times and reduce operational expenses for your business with outsourced document scanning services from MetaSource.
Success Story
MetaSource Saved TitleVest $330,000 per Year Through Document Scanning
Read this case study to learn more about:
- Document scanning outsourcing and indexing of closed title files
- Gaining immediate access to closed title search documents
- Improving response time to customer requests and questions
Additional Solutions for Post-Digitization Optimization
More Ways to Streamline Your Business Processes
Discover configurable, scalable solutions that can help you enhance your digital files for better use.
Workflow Automation
Reduce manual tasks by up to 90%, shorten cycle times, and eliminate costly errors.
Digital Mailroom
Replace manual, paper-based mail handling with an automated, secure process.
Document Management
Store, retrieve, track, and share documents across your organization securely.
Document Scanning & Digitization Resources
Explore best practices, checklists, and informational guides for effectively achieving digital transformations.
- Document Scanning
- Document Scanning
- Document Scanning
- Document Scanning, Human Resources, News
Frequently Asked Questions
What types of documents can you scan for me?
MetaSource document scanning services are available for all types, sizes, and volumes of documents including business documents, medical records, bound books, lab books, oversized and long documents, microfilm, and microfiche. Some examples include:
- Aerial photographs
- Aperture cards
- Architectural plans
- Blueprints
- Deed books
- Microfilm and microfiche
- Educational books
- Employee records
- Log books
- Magazines
- Manuals
- Newspapers
- Notebooks
- Periodicals
- Process documents
- Topographical maps
- Vital records
- Yearbooks
How can I estimate how many documents I have?
On average, a vertical filing cabinet drawer holds 3,000 to 5,000 pages. A standard bankers box, 10” x 12” x 16”, holds up to 2,500 pages. Multiply the number of file drawers and boxes you have to get your estimated number of documents.
Will you scan one box or a single binder?
We support document conversion projects starting at 25,000 pages, or approximately 10 standard banker’s boxes. Our production facilities are designed for high-volume scanning projects that require secure handling, quality control, and quick turnaround.
How will I be able to find my documents once they are scanned?
We use a variety of indexing methods so that you can access your documents in seconds, including barcode sheets, double keying, zonal optical character recognition (OCR), full-text OCR, and match and merge services.
Where will my documents be stored once they are scanned?
The best place to store and access your digitized documents is in document management software. The software can be cloud-based or installed on your internal servers. Our software integrates with most line-of-business systems including ERP, EMR, and HR software. Your documents can also be output to PDFs or other file formats for loading into other document management systems or software applications.
What are your quality control procedures?
Quality control processes are built into our production process from the moment your documents arrive in our facilities to final delivery of your digitized documents and data.
We use proprietary tracking software to track the status and location of every job. Detailed job specifications are signed by our clients before we start any job. Best-in-class scanners deliver high quality images (many times better than the original) and prevent double feeds. Our skilled scanning technicians conduct visual quality control checks during the scanning process and quality control technicians check scanned images for completeness and accuracy. Double key indexing ensures accuracy. Our project managers run final data and images through steps to ensure accuracy, data integrity, and completeness.
What do you do with the documents once they have been scanned?
We store your scanned boxes in our facility at no charge for 60 days after delivery of your data and images. After that, we can securely shred the documents and provide you with a certificate of destruction, return them, or ship them to a long-term records storage facility. Most of our clients have their documents shredded.