Document Management & Workflow Blog

08 Jun 2020 Colin Graf

Document Capture Software Comparison

Document Scanning & Capture Software Comparison for EMC ApplicationXtender

Document capture software is used to pull document images when scanned in batches by either a copier/MFP (multi-function peripheral) or a standalone document scanner. This type of software is incredibly useful to organizations, but many struggle to select the right option. In order to choose the solution that best meets your needs, you must first understand the difference between basic and advanced capture.

“Basic” capture software simply takes an image from the scanned paper document and applies image enhancement to make it more legible (e.g. auto de-skew, brightness, orientation, de-speckle, black hole punch removal, etc.). The software then hands the image off to a folder or document management software for archival.

“Advanced” document capture software automatically extracts data from documents with optical character recognition (OCR), including email attachments and those uploaded via FTP. After extraction, the software populates the data into other essential software/databases such as accounting and ERP.

Some advanced capture can even identify what document is being scanned so specific extraction parameters are applied. Several can also automatically route documents into a workflow based on other parameters.

Below is a summary of how OpenText and Kofax document capture software compares:

Software Application
Capture Functionality
Add. Functionality
Add-On Modules
Platform
Pricing
OpenText AX Image Capture
Individual & Departmental Grade Batch Capture
Image Capture, KFI indexing, QC review
None
On-Premise & Cloud (SaaS)
Free for AX Users
Individual & Departmental Grade Batch & Advanced Capture
Invoice Capture, Invoice Data Extraction
None
Cloud (SaaS) on Azure
Per Invoice Click Charge for Header Data Extraction; Line Item Data Extraction Option
Individual & Enterprise Grade Batch & Advanced Capture
Standard Document Recognition
Kofax RPA Module, Kofax Process Intelligence (Capture Analytics) API for 3rd-Party RPA/AI Integration, Mobile
On-Premise, Private Cloud
Per Image Click Charge; Additional Charges per Workstation and Validation User Stations
Advanced & Enterprise Grade
Document Classification & Data Recognition, Workflow Automation
Kofax RPA Module, Kofax Process Intelligence (Capture Analytics) API for 3rd-Party RPA/AI Integration
On-Premise, Private Cloud
Per Image Click Charge; Additional Image Click Charge for Advanced Recognition and per Workstation, Unlimited Free Web Client Validation User Stations
Advanced & Enterprise Grade
Document Classification & Data Recognition, Workflow, Case Management
Kofax RPA Module, Kofax Process Intelligence (Capture Analytics) API for 3rd-Party RPA/AI Integration
On-Premise, Cloud and Mobile Option
Per Image Click Charge; Additional Image Click Charge for Advance Recognition and per Workstation and Validation User Stations
Advanced & Enterprise Grade
Document Classification & Data Recognition, Workflow Automation (OpenText AppWorks)
MetaSource Integration with Kofax RPA, OpenText Magellan AI
On-Premise, Cloud (SaaS) from MetaSource
Per Image Click Charge; Additional Image Click Charge for Advance Recognition and per Workstation and Validation User Stations

 

Contact us to learn more about document scanning software applications