Blog

  • 3 Steps to Optimize Your Company’s Office Move
    11 Aug 2021 Colin Graf

    3 Steps to Optimize Your Company’s Office Move

    Thinking about moving to a new office soon? While a new office is exciting, unexpected costs could lead to the move going over budget. According to commercial real estate firm AQUILA, a 5,000 square foot office can cost $5,000 to $7,000 dollars to move, but there are a number of variables including, how far you’re […]

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  • How to Improve Business Efficiency and Run a Leaner Organization
    05 Aug 2021 Colin Graf

    How to Improve Business Efficiency and Run a Leaner Organization

    As your business grows, sometimes it feels like you don’t have quite enough help. Departments have multiplied and so has the number of employees within them. Processes that used to be simple now take way too long from start to finish. Inefficiency in your company processes could be costing your business every year. A Deloitte […]

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  • Why Document Management Software and Cloud Collaboration Are Beneficial for Your Business
    15 Jul 2021 Colin Graf

    Why Document Management Software and Cloud Collaboration Are Beneficial for Your Business

    Cloud platforms promote real-time collaboration, offer fast and easy scalability, and provide a stable, centralized repository for documents, and more. Now that remote work is part of the new normal for businesses, cloud-based collaboration on digital platforms, along with cloud-based file storage, have become necessary tools to maintain business continuity, communication, and productivity within teams. […]

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  • Why Your Business Continuity Plan Needs Document Scanning
    24 Jun 2021 Colin Graf

    Why Your Business Continuity Plan Needs Document Scanning

    Every day it seems the evening news brings word of a fresh and unexpected disaster. A huge hurricane making landfall, raging wildfires, storms bringing major rivers up over their banks, or a surprise earthquake decimating an unsuspecting municipality. Have you thought about how an unforeseen catastrophe might affect your business? Even something as random as […]

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  • Avoid Accidentally Deleting Files with Document Management
    15 Jun 2021 Colin Graf

    Avoid Accidentally Deleting Files with Document Management

    Have you ever deleted a document or folder on your desktop without meaning to? We all have, and it’s not usually a problem because you can quickly retrieve and recover files from your computer’s recycle bin. What about accidentally deleting files or folders on a shared drive? Shared drives do not usually have a recycle […]

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  • Active vs. Archival Document Management
    10 Jun 2021 Colin Graf

    Active vs. Archival Document Management

    Organizations seeking improved control, efficiency and profitability of their paper-based business processes often have their documents scanned and utilize document management software for centralized file storage, access, search and retrieval. While this can add great value, even more value can be realized from processing your active documents with workflow automation and document management software. Why […]

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  • Document Management Improves Record Retention for Your HR Department
    27 May 2021 Colin Graf

    Document Management Improves Record Retention for Your HR Department

    Keeping paper-based employee records is expensive for any company. According to McKinsey, companies that undergo a digital transformation and digitize their business processes are 20-50% more likely to generate economic gains. Storage means square feet, and though a few documents may not seem like much at the beginning, they quickly add up. Human resource departments […]

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  • How to Improve Contract Management with Document Management
    11 May 2021 Colin Graf

    How to Improve Contract Management with Document Management

    From initiation through renewal, contract management presents administrative challenges to just about any organization. Add the remote work trend into the mix and both your clients and staff members have to find new methods for file sharing regardless of where people are physically working. For instance, when negotiating a contract, do you know if your […]

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  • How Workflow Automation Supports Business Process Improvement
    06 May 2021 Colin Graf

    How Workflow Automation Supports Business Process Improvement

    According to a recent McKinsey report, 45% of business tasks can be automated by today’s technology. Business process automation (BPA) is a simple strategy that helps your business cut costs and become significantly more productive by automating some of your company’s key processes. The first step in the automation process is understanding your current business […]

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  • 4 Reasons to Scan Your Documents in Long-Term Storage
    04 May 2021 Colin Graf

    4 Reasons to Scan Your Documents in Long-Term Storage

    Have you thought about how paper-based document storage opens up your data to fraud risks and impacts your company’s efficiency? Data from Consolidated Technologies states over 70% of businesses would cease to work within a year if their documents were lost in a natural disaster. While many companies still have thousands of boxes in storage, […]

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