Whether it’s HR files, insurance claims, invoices, or other documents containing sensitive information, MetaSource’s business process outsourcing (BPO) services are designed to help companies improve data security and reduce fraud risk.
Security features built into our document management software, such as user rights and administrative controls, enable businesses to manage who has access and what can be done with every document. Additionally, every document and action taken can be tracked and reported on, providing management with insight and the tools necessary to more easily meet compliance requirements.
MetaSource’s SOC 2 Type 2 audited document scanning facilities provide an additional layer of security during the conversion process. From our proprietary tracking software to the audited processes in place that help ensure document security, MetaSource helps you protect personally identifiable information (PII) and other business data necessary to meet regulatory guidelines and make it easier to prepare for an audit. MetaSource helps organizations meet compliance requirements for a variety of laws including:
With the full law going into effect in March 2020, New York State’s SHIELD Act requires companies to maintain processes to protect the personally identifiable information (PII) of New York State residents, as well as notify them if there is a data breach. Companies need to ensure all information is securely protected, whether they manage property in New York, employ remote workers in New York, or own or license personal information such as medical records, payroll information, and more of New York State residents. MetaSource’s document scanning and document management software make it possible for businesses to help secure PII and show their compliance in case of an audit.
Enacted in 2018, CCPA secures privacy rights for California consumers, requiring businesses to notify California residents on how they use their personal data. Similar to the GDPR (General Data Protection Regulation), which is a European Union privacy law that went into effect in 2018, CCPA gives consumers more control over the personal information that businesses collect about them. This landmark law secures new privacy rights for California consumers. With MetaSource’s secure cloud storage, companies can easily track and store data in case of an audit.
With fraud on the rise, reduce the risk of your employee or client data getting into the wrong hands or the chance of failing an audit. MetaSource’s document management software and mailroom scanning services with workflow automation can help your business meet the compliance requirements of a number of government regulations, such as Sarbanes Oxley, FRCP, Gramm-Leach-Bliley, and more.
We understand the sensitive nature of the millions of business documents we process annually and have the processes and certifications in place to ensure the secure handling of your documents while in our scanning facilities.
MetaSource has been awarded SOC 2 Type 2 accreditation every year since 2013. This third-party audit ensures that MetaSource meets the requirements for security, confidentiality, and availability of documents and data while in our processing facilities.
HIPAA requires healthcare providers and companies to protect the privacy and security of scanned and stored documents that contain personal health information. With MetaSource, all received documents are processed by staff who are trained in HIPAA compliance.
MetaSource takes precautions in our document conversion facilities, including disaster recovery plans, hourly data backups, 24/7 facility monitoring, and advanced cloud security to ensure the protection of all business-critical files.
Learn how Visiting Nurse Service of New York improved their document security and data protection to better prepare for audits and ensure compliance using MetaSource.
Whitepaper
Digital transformation is the change associated with the application of digital technology, but it’s also a process that can look different for every organization, and for every department. The purpose of this whitepaper is to shed light on simple ways to ensure that your path to digital transformation is cost-effective, scalable and achieved at the right pace for your organization.