Blog

  • SOC 2 Type 2: A Critical Report for Every Service Organization
    11 Apr 2017 Colin Graf

    SOC 2 Type 2: A Critical Report for Every Service Organization

    For firms whose business it is to provide services to clients and customers, nothing is more important than being trustworthy. Especially with regard to their processes and handling of their customers’ information. In the case of document scanning companies, firms must be able to securely handle and process documents and customer data. Doing so is […]

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  • PDF vs. TIFF: Which is the Right Document File Format for Your Needs?
    09 Mar 2017 Colin Graf

    PDF vs. TIFF: Which is the Right Document File Format for Your Needs?

    Different strokes suit different folks. Variety is the spice of life. Choose your favorite cliché, but the truth remains the same: people need, and want, options. This truth holds in the case of PDF vs. TIFF file formats. Each has its own strengths, and each has its own weaknesses, so it’s up to a given […]

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  • Office Relocation: The Perfect Time for Document Scanning
    31 May 2016 Colin Graf

    Office Relocation: The Perfect Time for Document Scanning

    Moving to a new office provides an ideal opportunity to modernize your organization and digitize your documents. When your company is moving up and moving forward during relocation, your document process should do the same with document scanning and document management software. The documents that are central to your business need to be brought along […]

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  • Let’s Learn: Document Scanning
    10 Feb 2016 Colin Graf

    Let’s Learn: Document Scanning

    The “Let’s Learn” series helps make navigating document scanning and document management space a little easier so you can get the best solution for your business challenge. What is document scanning? Document scanning is the process of capturing paper documents and converting them to a digital format via a document scanner or multi-function printer. Document […]

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  • Let’s Learn: File & Image Formats for Document Scanning
    15 Dec 2015 Colin Graf

    Let’s Learn: File & Image Formats for Document Scanning

    The “Let’s Learn” series helps make navigating document scanning and document management space a little easier so you can get the best solution for your business challenge. What file formats can my documents be saved in? The most common formats for scanned documents to be saved in are: A TIFF (Tagged Image File Format) is […]

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  • Let’s Learn: Document Indexing
    01 Dec 2015 Colin Graf

    Let’s Learn: Document Indexing

    The “Let’s Learn” series helps make navigating document scanning and document management space a little easier so you can get the best solution for your business challenge. What is indexing? Document indexing is the identification of specific attributes of a document to simplify and expedite accurate retrieval of a document. This is accomplished with an […]

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  • Easily Save Space & Increase Medical Practice Efficiency with Patient File Scanning
    05 May 2015 Colin Graf

    Easily Save Space & Increase Medical Practice Efficiency with Patient File Scanning

    Despite the adoption of electronic medical records (EMR) systems, medical practices still face serious space constraints due to the storage of physical patient files. And in a medical practice, space is money—meaning every square foot occupied by physical records represents thousands in wasted resources. Shelves upon shelves of cumbersome files are siphoning resources that might […]

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  • How to Respond to Document Requests Quickly
    21 Apr 2015 Colin Graf

    How to Respond to Document Requests Quickly

    Many reporters rely on the Freedom of Information Act (FOIA) to request and receive access to information from the federal government. One reporter recently wrote about his experience requesting information from the State Department. After a long wait and finally getting a response, he learned that there is a backlog of requests because “the office […]

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  • Have Your Documents Really Been Shredded?
    10 Mar 2015 Colin Graf

    Have Your Documents Really Been Shredded?

    Patients of a large healthcare provider were recently shocked to find out their medical records were thrown in a dumpster instead of being shredded. Confidential information such as social security numbers and patient names were not secure and private information was easily accessible to anyone walking by the dumpster. The healthcare provider had mandated that […]

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  • Document Availability During Scanning & SOC 2 Reporting
    25 Nov 2014 Colin Graf

    Document Availability During Scanning & SOC 2 Reporting

    Working with a document scanning company that has received its SOC 2 Type 2 Report helps ensure the confidentiality and security of your documents while in their facility. A SOC 2 Type 2 Report also ensures your documents are available to you while in process, and while being stored digitally at the document scanning facility […]

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