Evaluating the quality of a document scanning company goes beyond the actual scanning process. It involves reviewing the processes they have in place from the moment your documents arrive in their production facility to final delivery of digital images and data back to you. Ask to see documentation of a scanning company’s procedures for handling…
Every organization has one. The dusty back storage room everyone tries to avoid. The one with the dark corner where blueprints, architectural drawings, engineering prints, and posters are piled up against the wall, dog-eared and wrapped with rubber bands, stored in cardboard tubes, or if they’re lucky, stored in high-density filing cabinets. Because oversize documents…
For firms whose business it is to provide services to clients and customers, nothing is more important than being trustworthy. Especially with regard to their processes and handling of their customers’ information. In the case of document scanning companies, firms must be able to securely handle and process documents and customer data. Doing so is…
Different strokes suit different folks. Variety is the spice of life. Choose your favorite cliché, but the truth remains the same: people need, and want, options. This truth holds in the case of PDF vs. TIFF file formats. Each has its own strengths, and each has its own weaknesses, so it’s up to a given…
Management of paper medical records is a common problem. They take up a lot of space, are time consuming to pull and present numerous HIPAA compliance challenges. Is there a better way for clinics, physicians groups and hospitals to get their paper records into their electronic health/medical record (EHR/EMR) software that won’t break the bank?…
Moving to a new office provides an ideal opportunity to modernize your organization and digitize your documents. When your company is moving up and moving forward during relocation, your document process should do the same with document scanning and document management software. The documents that are central to your business need to be brought along…
The “Let’s Learn” series helps make navigating document scanning and document management space a little easier so you can get the best solution for your business challenge. What is document scanning? Document scanning is the process of capturing paper documents and converting them to a digital format via a document scanner or multi-function printer. Document…
The “Let’s Learn” series helps make navigating document scanning and document management space a little easier so you can get the best solution for your business challenge. What file formats can my documents be saved in? The most common formats for scanned documents to be saved in are: A TIFF (Tagged Image File Format) is…
The “Let’s Learn” series helps make navigating document scanning and document management space a little easier so you can get the best solution for your business challenge. What is indexing? Document indexing is the identification of specific attributes of a document to simplify and expedite accurate retrieval of a document. This is accomplished with an…
Despite the adoption of electronic medical records (EMR) systems, medical practices still face serious space constraints due to the storage of physical patient files. And in a medical practice, space is money—meaning every square foot occupied by physical records represents thousands in wasted resources. Shelves upon shelves of cumbersome files are siphoning resources that might…