Blog

  • What’s included in your document scanning quote?
    21 Nov 2014 Colin Graf

    What’s included in your document scanning quote?

    It’s important to consider a variety of factors when selecting a document scanning company to outsource your scanning projects. A low-cost document scanning quote can be extremely tempting, but what exactly does that quote cover? Often times, a low-cost scanning quote means you’ll be surprised later with hidden fees if you want the job done right. […]

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  • Going Paperless: How Much to Budget
    23 Oct 2014 Colin Graf

    Going Paperless: How Much to Budget

    As you think about next year, how many filing cabinets do you want taking up valuable office space? How much staff time do you want wasted searching for documents? How many documents do you want misfiled or lost? If you’d like the answer to be “much less” or “none,” then you’ll want to consider having […]

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  • Document Scanning Confidentiality & SOC 2 Reporting
    07 Oct 2014 Colin Graf

    Document Scanning Confidentiality & SOC 2 Reporting

    Your documents contain critical information that must be kept confidential to ensure the trust of your employees, customers and vendors as well as satisfying legal requirements like HIPAA. But when your documents are scanned and processed by a document scanning company that has received its SOC 2 Type 2 Report, confidentiality is one less thing […]

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  • Document Scanning Security & SOC 2 Reporting
    30 Sep 2014 Colin Graf

    Document Scanning Security & SOC 2 Reporting

    Worrying about the security of your documents can keep you up at night. But when you work with a document scanning company that has received its SOC 2 Type 2 Report, or is in the process of an audit, you won’t need to count sheep. A SOC 2 Type 2 Report indicates that a document […]

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  • Document Scanning & Double Key Indexing
    26 Nov 2013 Colin Graf

    Document Scanning & Double Key Indexing

    Document scanning is the first step for cutting costs and improving process efficiency but is useless if you cannot find the scanned files afterwards. How can you ensure that your employees can reliably locate critical documents and information quickly and easily after scanning? In a word: indexing. What Is Indexing? Indexing scanned documents involves capturing unique […]

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  • Onionskin Scanning: How to Avoid the Tears
    12 Nov 2013 Colin Graf

    Onionskin Scanning: How to Avoid the Tears

    In all of our years of scanning, one of the most difficult types of paper to scan that we’ve encountered is onionskin—a thin, almost translucent form of cotton that looks and feels a bit like the skin of an onion. Because of its lightweight yet surprisingly durable construction, onionskin was commonly used in the past […]

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  • When Is a Document Scanning Price Too Good To Be True?
    13 Aug 2013 Colin Graf

    When Is a Document Scanning Price Too Good To Be True?

    It’s tempting to consider using the document scanning company that offers the lowest price per page or per box. But can the lowest price be too good to be true? Though price is always important, it is only one component of the entire cost. What’s in a Price There are several important steps to the […]

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  • The Top 5 Benefits of Distributed vs. Centralized Document Scanning
    23 Jul 2013 Colin Graf

    The Top 5 Benefits of Distributed vs. Centralized Document Scanning

    With the advent of inexpensive yet powerful desktop scanners and easy to use point-and-click capture software, paper documents no longer need to be transported to and scanned at a company’s central facility. Document scanning and indexing can now be performed locally on-site (at multiple locations or branch offices) by anyone instead of dedicated scanner operators […]

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  • How Document Scanning & Management Can Maximize Social Return on Investment
    07 Dec 2012 Colin Graf

    How Document Scanning & Management Can Maximize Social Return on Investment

    According to the Urban Institute, the non-profit sector in the US has increased 25%, from 1.26 million non-profit organizations in 2001 to 1.57 million in 2011, surpassing both commercial and government growth. There are 28,000 non-profits in New York City alone, whose employees represent 14% of the City’s workforce (528,000 employees) and combined annual expenditure […]

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  • The Total Cost of Document Scanning: Value vs. Price per Page
    02 Nov 2012 Colin Graf

    The Total Cost of Document Scanning: Value vs. Price per Page

    When you make a capital purchase you want to estimate the total cost of ownership to understand the real costs that need to be budgeted. The same is true with services—particularly with document scanning as some providers dangle temptingly low pricing while hiding extra fees in the fine print. When selecting a document scanning partner, […]

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