Blog / Business Process Outsourcing

Whitepaper: Prepare for the Future of Business with a Digital Mailroom

Even among organizations actively pursuing the benefits of digital automation, the mailroom often lags behind as a stubbornly inefficient silo of paper.

But it doesn’t have to. The right document capture technology can eliminate the risks, costs, inefficiencies and wasted space associated with paper mail.  

MetaSource’s latest whitepaper, Prepare for the Future of Business with a Digital Mailroom, outlines the many benefits of replacing your mail carts with an accessible, searchable and easily managed cloud platform. Such a solution is capable of transforming a paper-clogged relic of inefficiency into a tool for remote collaboration and enhanced productivity.  

Key Highlights of This Whitepaper

We’ll walk you through the best practices for implementing a digital mailroom in your organization, covering topics such as:

  • What is a digital mailroom and how does it work?
  • Who needs a digital mailroom?
  • What are the benefits of a digital mailroom?
  • How can I implement a digital mailroom successfully?

How to Achieve Digital Transformation in the Mailroom

You’ll also learn about the different ways a digital mailroom can be implemented. Options include onsite mailroom outsourcing and offsite P.O. box scanning. With either option, you will partner with a digital mailroom provider who will:

  • Open mail and sort documents
  • Scan documents into a cloud repository
  • Index documents for easy searchability

The Versatility of the Modern Mailroom

This whitepaper showcases the versatility of digital mailroom solutions as well. With optical character recognition (OCR) and other capture technology, digitally processing all kinds of documents – including handwritten forms – is faster and more accurate than manual sorting. Companies in a variety of industries cut costs, accelerate decision-making and eliminate the risk of losing or misrouting mail with virtual solutions.

With the right capture technology and the right partner, your digital mailroom can be integrated throughout your entire organization, from accounting software and enterprise resource planning applications, to human resource management systems, mortgage document management platforms, and more.

The Right Partner for the Digital Mailroom You Need

With over 30 years of experience, the MetaSource team is highly knowledgeable and skilled in document capture and workflow automation. We have deep expertise in the implementation and operation of digital mailrooms that provide our clients with the increased productivity, efficiency and agility required in the modern business world and beyond.

Download the Digital Mailroom Whitepaper