Digital Transformation Blog

Document Scanning Confidentiality & SOC 2 Reporting

Document Scanning

Document Scanning Confidentiality & SOC 2 Reporting

Your documents contain critical information that must be kept confidential to ensure the trust of your employees, customers and vendors as well as satisfying legal requirements like HIPAA. But when your documents are scanned and processed by a document scanning company that has received its SOC 2 Type 2 Report, confidentiality is one less thing…

Document Scanning Security & SOC 2 Reporting

Document Scanning

Document Scanning Security & SOC 2 Reporting

Worrying about the security of your documents can keep you up at night. But when you work with a document scanning company that has received its SOC 2 Type 2 Report, or is in the process of an audit, you won’t need to count sheep. A SOC 2 Type 2 Report indicates that a document…

Why Automate AP – Part II: How Do You Start?

Automation

Why Automate AP – Part II: How Do You Start?

Invoice processing automation has been around for years yet almost 50% of organizations still process paper invoices manually. Why do they continue to accept lost invoices, missed early payment discounts and a lack of management visibility into the efficiency of this critical business process? Many believe that invoice processing automation is too complex and too…

Why Automate AP – Part I: Is It Worth It?

Automation

Why Automate AP – Part I: Is It Worth It?

According to the whitepaper Automating AP/AR Financial Processes published by the Association for Information and Image Management (AIIM), accounts payable continues to be an inefficient cost center for companies where, “leaving money on the table from missed discounts or disputed transactions, and slow collection can put huge pressure on cash flows.” To alleviate these issues,…

8 Steps for Automating Business Processes with Document Management Software
Document Scanning & Double Key Indexing

Document Scanning

Document Scanning & Double Key Indexing

Document scanning is the first step for cutting costs and improving process efficiency but is useless if you cannot find the scanned files afterwards. How can you ensure that your employees can reliably locate critical documents and information quickly and easily after scanning? In a word: indexing. What Is Indexing? Indexing scanned documents involves capturing…

Onionskin Scanning: How to Avoid the Tears

Document Scanning

Onionskin Scanning: How to Avoid the Tears

In all of our years of scanning, one of the most difficult types of paper to scan that we’ve encountered is onionskin—a thin, almost translucent form of cotton that looks and feels a bit like the skin of an onion. Because of its lightweight yet surprisingly durable construction, onionskin was commonly used in the past…

How to Streamline Expense Reporting with E-Forms & Workflow

Document Management

How to Streamline Expense Reporting with E-Forms & Workflow

Even for organizations that have implemented some combination of document scanning and document management, incorporating receipts into the expense management process can be a major headache for all involved: those employees incurring expenses, their supervisors needing to approve them, and for accounting who needs to make these receipts available to auditors. Time Consuming & Tedious…

When Is a Document Scanning Price Too Good To Be True?

Document Scanning

When Is a Document Scanning Price Too Good To Be True?

It’s tempting to consider using the document scanning company that offers the lowest price per page or per box. But can the lowest price be too good to be true? Though price is always important, it is only one component of the entire cost. What’s in a Price There are several important steps to the…