Manual tasks, such as data entry, document filing, and mail distribution, are more than just headaches. Having your employees manage repetitive, mundane work is likely costing your organization – big.
According to a recent Asana report, employees spend 60% of their time on repetitive tasks. With so much time spent on non-strategic work, a company is likely to overspend on labor. Not to mention, mundane tasks often lead to employee burnout, increased work errors, and lower productivity.
Implementing business process automation (BPA) and undergoing a digital transformation can help your organization streamline workflows and avoid these negative outcomes.
But what business processes should you automate? Here are 3 manual tasks we recommend streamlining for increased efficiency, improved employee satisfaction, and cost savings.
Mailroom Management
By outsourcing your mailroom, you can leave all the manual work to a trusted partner. Your digital mailroom partner will receive, sort, prep, and scan all incoming paper documents before indexing them. They will also monitor a dedicated email inbox to process your incoming electronic documents. Then, they will digitally distribute your files to the intended recipients using BPA technology.
A digital mailroom offers a way to expedite processes across your entire organization, allowing you to not only cut costs but increase productivity, ensure compliance, and enable remote work.
Invoice Processing
Processing invoices manually can lead to inefficiency, strained vendor relationships, late payments, and impaired cash flow visibility. Automatically processing invoices, on the other hand, results in 99% data entry accuracy, actionable insights, much faster turn times, and reduced costs. In fact, according to the Institute of Finance Management, automation can reduce invoice processing costs from $15 per invoice to just $3.
With an outsourced AP automation solution, a trusted partner receives your emailed and paper invoices, captures and validates the data, and uploads them into your enterprise resource planning (ERP) system or accounting software. And with 2-way and 3-way matching capabilities, no intervention is needed – it’s a zero-touch process.
Employee Onboarding
Onboarding is often a tedious, manual process that can weigh down your human resources department. According to Business News Daily, more than 40% of HR managers who don’t digitally capture onboarding data spend 3 or more hours per employee just gathering the information they need.
HR employees who manually gather and manage data have larger workloads and are under greater stress. After all, the process can be challenging and typically leads to missed information, failure to meet retention requirements, and delayed start dates for new hires.
Fortunately, there is a way to overcome these challenges: adopt business process automation and business process outsourcing solutions. E-forms software, for instance, allows HR departments to quickly capture new information while auto-filling existing data. With document scanning services, you can digitize your paper HR files and store them in secure document management software. Once files are digitized, you can streamline the routing, review, and approval processes with workflow automation.
Partnering with MetaSource
Finding the right business process automation partner who can help your organization streamline manual tasks and reach its goals is crucial. Having the right partner can save you money, time, headaches, and papercuts while improving the well-being of your employees, who no longer need to spend time and energy on mind-numbing work.
As a SOC 2 Type 2, HIPAA, and PCI DSS compliant BPA partner with over 30 years of experience providing organizations with custom solutions, MetaSource is that partner.
Contact us and speak with one of our digital transformation experts today. You can also download our Business Process Automation Guide, which will help you determine if now is the right time for your organization to prioritize automation.
