Corporate mailroom management – with all its envelope opening, paper sorting, and mail distribution – can be taxing but is usually manageable. For the most part, even temporary upticks in mail volume can be deftly handled with a bit of extra effort on the part of your mailroom staff, and while that might cause some…
Even in the busiest times, most businesses can stay on top of mailroom management with a little extra effort or some overtime on the part of mailroom staff. Permanent increases in mail volume, however – due to mergers, acquisitions, or business growth – aren’t as easily remedied and could lead to a mailroom meltdown if…
These days, when it seems like we read about some new hack or data breach every few months (each one bigger than the last), encryption is becoming more important than ever. What is Document Encryption? Encryption is the process of encoding a document or data so that only individuals with access to a secret key,…
Workflow automation streamlines your manual business processes to reduce inefficiency, provide transparency, and lower costs to generate greater ROI. But while automation is a reliable, short-term implementation that can lead to long-term results, it’s not a magic pill to fix what ails your business. That’s why we always recommend starting small as you introduce automation…
Handling Different Asset Types A company can have many different types of assets: the traditional type, equipment, inventory and buildings, as well as document assets, like signed contracts, manufacturing spec sheets, engineering drawings, lab notebooks, and other intellectual property. Document assets are just as important as equipment and buildings – losing or damaging them could…
Why Working With a HIPAA Compliant Trained Company is Important The HIPAA Privacy Rule requires healthcare providers, organizations, and their business associates to create and follow procedures that ensure the confidentiality and security of protected health information (PHI). Protected health information refers to individually identifiable health information which can be linked to a particular person….
Evaluating the quality of a document scanning company goes beyond the actual scanning process. It involves reviewing the processes they have in place from the moment your documents arrive in their production facility to final delivery of digital images and data back to you. Ask to see documentation of a scanning company’s procedures for handling…
Before automating your business processes, it’s important to identify the most meaningful metrics so that you can measure and analyze the results. Why do you need to choose accounts payable metrics to measure before starting with automation? Because without having data on your old processes, you won’t be able to determine the effectiveness of your…
Every organization has one. The dusty back storage room everyone tries to avoid. The one with the dark corner where blueprints, architectural drawings, engineering prints, and posters are piled up against the wall, dog-eared and wrapped with rubber bands, stored in cardboard tubes, or if they’re lucky, stored in high-density filing cabinets. Because oversize documents…
Staying compliant in an HR department is a big job. It means that on top of managing the workplace needs of your employees, you’re also navigating the constantly changing compliance requirements that protect those employees’ sensitive information. We’re here to reassure you that if compliance feels like a huge weight on your shoulders, you’re not…