Higher Education Accounts Payable Automation

Reduce overhead, enhance spend visibility, and strengthen supplier relationships.

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Maximize Invoice Processing Efficiency for Your Education Institution

Finance professionals working at colleges and universities strive to streamline their processes, reduce overhead costs, and better control spending. Unfortunately, with a complex web of suppliers, students, locations, and back-office systems, these aren’t easy goals to meet.

But with MetaSource’s AP automation solution, they can be.

We streamline the entire invoice processing cycle – from receipt through posting – no matter the format, complexity, or volume of invoices you receive from suppliers.

1 Invoice Receipt

Process all the paper and email invoices you receive from suppliers on a single platform. MetaSource can even receive your paper invoices on your behalf.

2 Data Capture

With our AI-driven technology and human-assisted validation, you can rest assured that your invoice header and line-item data will be accurately captured and extracted.

3 Data Validation

Take control of your spending with technology-assisted general ledger coding and automated matching of invoices to POs and delivery receipts.

4 Invoice Approval

Approve complex invoices lightning fast with our rules-driven digital routing, escalation functionalities, automated alerts, and 24/7 mobile invoice review.

5 Integration

Post invoices to your ERP without lifting a finger with our seamless integrations with SAP, Oracle, NetSuite, Microsoft Dynamics, Sage, Infor, PeopleSoft, and more.

6 Reporting & Analytics

Instantly access real-time AP metrics and insights – from invoice volumes to invoice value by supplier to past-due invoices to monthly accrual reporting.

Automate Invoice Processing, Optimize ROI

With our higher education invoice processing solution, colleges and universities can start achieving ROI from Day 1. Here’s how:

Increase Productivity

  • Reduce manual keying and automate GL coding
  • Automatically match invoices to POs and delivery receipts
  • Seamlessly post invoices to your ERP (no re-keying necessary!)

Enhance Visibility

  • Review and approve invoices from any mobile device
  • See invoice statuses and KPIs in real time
  • Improve control with complete audit trails

Reduce Expenses

  • Eliminate manual, repetitive, costly AP tasks
  • Put institutional spending insights at the fingertips of decision-makers
  • Take advantage of an affordable subscription model

Streamline Payments

  • Optimize supplier onboarding and provide self-service, 24/7 payment visibility
  • Pay suppliers in their preferred payment method with a single file from your ERP
  • Earn significant rebates on supplier payments made with virtual cards

Mitigate One of the Biggest AP Risks: Payment Fraud

Protect your sensitive accounts payable data with our multi-layered security features and processes.

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A Trusted Higher Education AP Automation Partner

With a combination of knowledgeable, seasoned employees, intelligent document processing technology, and an ever-growing list of ERP integrations, we’ve been helping institutions like yours find success for more than 30 years.

Get Started Today

If your college or university wants to streamline its AP processes and take control of its spending, let’s talk!