Document Management & Workflow Blog

24 Jun 2021 Colin Graf

Why Your Business Continuity Plan Needs Document Scanning

Document scanning is essential to include in your company’s risk management strategy and business continuity plan

Every day it seems the evening news brings word of a fresh and unexpected disaster. A huge hurricane making landfall, raging wildfires, storms bringing major rivers up over their banks, or a surprise earthquake decimating an unsuspecting municipality.

Have you thought about how an unforeseen catastrophe might affect your business? Even something as random as an electrical fire or crane accident can cripple a company to a slow crawl. How would you deal with the fallout if a catastrophic event took place that affected your organization’s business processes?

Why Disaster Preparedness Is Important

According to the Federal Emergency Management Agency (FEMA), 40% of businesses do not reopen following a disaster. Think about that: almost half of all companies affected by natural disasters or random catastrophes end up going out of business entirely, without having had any idea the event that caused the failure was on its way until it happened. Another 25% of businesses will fail within the first year after experiencing a disaster, while the United States Small Business Administration found that over 90% of companies fail within two years.

The good news is you don’t need to be able to see the future to put dependable disaster recovery protocols in place. The key is maintaining a business continuity plan by making file security and accessibility for important documents an absolute priority no matter what happens—accounts payable documents, HR documents such as employee records, contracts, legal documents: everything.

Document Scanning Is Essential for Disaster Recovery

Document scanning and cloud document management software are key components of a business continuity plan for your critical business documents. By digitizing your business files and storing them in secure cloud document management software, you’ll ensure your company’s vital information won’t be lost.

If it’s not possible to return to the office, your employees will be able to access files as they work remotely at any time from any computer or mobile device. That helps your company minimize customer disruption and eliminate company-wide downtime during and immediately following a disaster. You won’t have to fully close, you won’t have to frantically search for irreplaceable documents, and, most importantly, you’ll more easily stay in full regulatory compliance throughout the catastrophe’s fallout.

Business Continuity Made Easy with Document Scanning

This is about more than just backing up business information. It’s every document your business might need in an emergency available on a cloud document management system so that, should the worst occur, your company won’t fall behind or cease to exist due to an unforeseen event. Call us today at 888.634.7684> to learn more about protecting your business documents and ensuring business continuity even after an unexpected disaster.

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