Blog

  • Why Automate AP – Part I: Is It Worth It?
    29 May 2014 Colin Graf

    Why Automate AP – Part I: Is It Worth It?

    According to the white paper Automating AP/AR Financial Processes published by the Association for Information and Image Management (AIIM), accounts payable continues to be an inefficient cost center for companies where, “leaving money on the table from missed discounts or disputed transactions, and slow collection can put huge pressure on cash flows.” To alleviate these issues, accounts […]

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  • 8 Steps for Automating Business Processes with Document Management Software
    17 Dec 2013 Colin Graf

    8 Steps for Automating Business Processes with Document Management Software

    An Inc. magazine article, “How to Automate Your Business for Fast Growth,” features an 8-step plan on how businesses large and small can introduce and implement automation. As a document management solution provider, we’ve adapted these eight steps to show how you can automate business processes with document management and workflow automation software: Automate the […]

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  • Document Scanning & Double Key Indexing
    26 Nov 2013 Colin Graf

    Document Scanning & Double Key Indexing

    Document scanning is the first step for cutting costs and improving process efficiency but is useless if you cannot find the scanned files afterwards. How can you ensure that your employees can reliably locate critical documents and information quickly and easily after scanning? In a word: indexing. What Is Indexing? Indexing scanned documents involves capturing unique […]

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  • Onionskin Scanning: How to Avoid the Tears
    12 Nov 2013 Colin Graf

    Onionskin Scanning: How to Avoid the Tears

    In all of our years of scanning, one of the most difficult types of paper to scan that we’ve encountered is onionskin—a thin, almost translucent form of cotton that looks and feels a bit like the skin of an onion. Because of its lightweight yet surprisingly durable construction, onionskin was commonly used in the past […]

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  • How Amazon S3 & Document Management Work Together
    05 Nov 2013 Colin Graf

    How Amazon S3 & Document Management Work Together

    Flexibility is important when implementing a document scanning and cloud document management solution. The ability to have your documents saved in any format, such as PDFs or TIFFs, is important, as is having them uploaded into any software or cloud service you may be using as part of your document management process. Your scanned documents […]

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  • How to Streamline Expense Reporting with E-Forms & Workflow
    20 Aug 2013 Colin Graf

    How to Streamline Expense Reporting with E-Forms & Workflow

    Even for organizations that have implemented some combination of document scanning and document management, incorporating receipts into the expense management process can be a major headache for all involved: those employees incurring expenses, their supervisors needing to approve them, and for accounting who needs to make these receipts available to auditors. Time Consuming & Tedious Why […]

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  • When Is a Document Scanning Price Too Good To Be True?
    13 Aug 2013 Colin Graf

    When Is a Document Scanning Price Too Good To Be True?

    It’s tempting to consider using the document scanning company that offers the lowest price per page or per box. But can the lowest price be too good to be true? Though price is always important, it is only one component of the entire cost. What’s in a Price There are several important steps to the […]

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  • The Top 5 Benefits of Distributed vs. Centralized Document Scanning
    23 Jul 2013 Colin Graf

    The Top 5 Benefits of Distributed vs. Centralized Document Scanning

    With the advent of inexpensive yet powerful desktop scanners and easy to use point-and-click capture software, paper documents no longer need to be transported to and scanned at a company’s central facility. Document scanning and indexing can now be performed locally on-site (at multiple locations or branch offices) by anyone instead of dedicated scanner operators […]

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  • How Document Scanning & Management Can Maximize Social Return on Investment
    07 Dec 2012 Colin Graf

    How Document Scanning & Management Can Maximize Social Return on Investment

    According to the Urban Institute, the non-profit sector in the US has increased 25%, from 1.26 million non-profit organizations in 2001 to 1.57 million in 2011, surpassing both commercial and government growth. There are 28,000 non-profits in New York City alone, whose employees represent 14% of the City’s workforce (528,000 employees) and combined annual expenditure […]

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  • How Document Management Increases Profits for Car Dealerships
    16 Nov 2012 Colin Graf

    How Document Management Increases Profits for Car Dealerships

    U.S. auto dealerships are enjoying a nice comeback, with year-over-year growth for both cars and light trucks over 14%. As a car dealer, you may be considering hiring people to take advantage of this growth. If so, who would you rather hire: a salesperson or someone to handle administrative work? While growth does bring additional back-office […]

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